Updates
April 29, 2025
Get a detailed look at Loopio pricing, including plans, costs, and comparisons to help you choose the best option for your business needs.
RFPs are a critical part of winning new business, but managing them efficiently can be a major headache. Loopio aims to ease that pain, but understanding Loopio pricing is key to deciding if it's the right fit for your budget. This article pulls back the curtain on Loopio's pricing structure, exploring the various plans and the factors that influence the final cost. We'll also delve into some smart negotiation tactics and highlight some compelling Loopio alternatives. By the end of this article, you'll have a much clearer understanding of Loopio pricing and be better equipped to choose the right RFP software for your business.
Loopio offers tiered pricing plans to suit different organizations. They have options ranging from Essentials to Plus, Advanced, and Enterprise. Each tier builds on the previous one, adding more features as the price goes up. Think of it like choosing a streaming subscription—more features mean a higher price.
To get a precise quote, you'll need to contact Loopio directly. Their pricing considers factors like your company size and specific needs. Loopio mentions on their site that pricing "generally starts around $1,500/year," but that's just a baseline. The final cost depends on the features you choose and how you implement the software. So, while that gives you a general idea, it's always best to get a personalized quote. This ensures you're only paying for what you need.
Loopio offers several pricing plans for different business needs and sizes. They don't publish specific pricing, but understanding each plan's features can help you decide which tier might work for your organization. For current pricing, contact Loopio directly.
The Essentials plan works well for smaller businesses that want a simple way to manage RFPs and their content library. It includes unlimited projects and entries, helpful for teams new to response management. Loopio highlights intelligent automation within this plan, suggesting features to automate parts of the RFP response process. It also integrates with everyday tools like SharePoint, Microsoft Teams, PowerPoint, and Slack, making workflows and collaboration smoother.
The Plus plan builds on the Essentials plan with extra features for growing businesses. It offers a better content library, probably with stronger search and organization. Single sign-on through Google makes user access and management easier. The Plus plan also integrates with popular CRM and sales tools like Salesforce, Microsoft Dynamics 365, HubSpot, and Seismic. This tier introduces Loopio's generative AI features and reporting, offering more advanced automation and data insights.
The Advanced plan suits organizations with more complex RFP needs. It has all the Plus plan features, and adds support for multi-language libraries—essential for global businesses. Advanced collaboration tools likely offer more control over user permissions and workflows. Features like user provisioning and confidential projects improve security and control over sensitive information. Advanced plan users also get a sneak peek at new Loopio features.
The Enterprise plan is made for large, global organizations with many business units. It has flexible licensing to fit complex organizational structures and strong multi-library support for managing content across different teams. Loopio guarantees 99.8% uptime for Enterprise users, ensuring reliable platform access. This tier also offers custom plan options, so you can tailor the platform to your exact needs. You'll need to contact Loopio for a custom Enterprise plan quote.
Loopio offers several plans designed to meet the needs of various businesses. Understanding the features within each plan is key to choosing the best fit for your organization. Let's break down what each Loopio pricing tier offers:
The Essentials plan is a solid starting point for smaller businesses looking to organize their response process and build a content library. You get unlimited projects and entries, which is great for getting off the ground. Loopio's intelligent automation features are also included in this plan, helping streamline your workflow from the start. Plus, you can connect with everyday tools like SharePoint, Teams, PowerPoint, and Slack. For more details on the Essentials plan, check out Loopio's pricing page.
As your business grows, the Plus plan offers additional features you'll likely need. It expands on the Essentials plan with enhanced content library features and adds single sign-on through Google. The Plus plan also integrates with key sales and marketing platforms like Salesforce, MS Dynamics, HubSpot, and Seismic. The inclusion of Generative AI capabilities and more robust reporting tools at this level gives you deeper insights into your response process. Learn more about these features on Loopio's pricing page.
For organizations with more complex requirements, the Advanced plan provides key upgrades. You get everything in the Plus plan, along with some powerful additions. Multi-language library support is a huge plus for global businesses, and the advanced collaboration tools make teamwork even smoother. This tier also includes user provisioning and the ability to create confidential projects, giving you greater control over access and security. Advanced plan users also get early access to new Loopio features. See all the details on Loopio's pricing page.
The Enterprise plan is the top tier, designed for large, global organizations with multiple business units. It offers the most flexibility, including custom plan configurations and multi-library support. A guaranteed 99.8% uptime ensures reliability, which is crucial for large-scale operations. Contact Loopio directly for a custom Enterprise plan quote, as pricing isn't publicly available.
Loopio's pricing isn't one-size-fits-all. Several factors influence the final cost, so understanding them can help you budget effectively and negotiate a better deal. Let's break down the key elements:
As you might expect, the size of your team plays a significant role in Loopio's pricing structure. More users generally mean a higher overall cost. Loopio's pricing scales with your team, starting at a baseline of around $1,500 per year for smaller teams. However, this can increase substantially as you add more users and require more advanced features. Spendflo offers a helpful overview of how Loopio's pricing relates to team size. Keep in mind that usage also matters. A larger team that uses Loopio infrequently might pay less than a smaller, highly active team.
Loopio offers various pricing plans, often starting around $83 per user per month for their Professional plan, as noted by ITQlick. Larger enterprises often opt for custom pricing, tailoring contracts to specific needs and usage. This flexibility can be beneficial for scaling businesses. Contract length also plays a role. Longer contracts might offer discounts, but also lock you in. Shorter contracts provide more flexibility but could be more expensive monthly or annually. Consider your growth trajectory and long-term needs when deciding on contract length.
Beyond the core software cost, factor in implementation and training expenses. Loopio provides customer support, including onboarding, customer success teams, and an online learning hub. While valuable, the level of training needed will vary by team. If your team is familiar with similar tools, you might need less support. If Loopio is new, budget for additional training to ensure your team uses the platform effectively. This upfront training investment can pay off by maximizing your Loopio investment and streamlining your RFP response process.
Loopio's pricing page displays four main plans: Essentials, Plus, Advanced, and Enterprise. While these plans offer a good starting point, it's essential to understand potential hidden costs that can significantly impact your overall investment. Unforeseen expenses can quickly add up, so let's explore some areas where you might encounter additional fees.
Loopio's advertised plans cover core features, but you might need add-ons for your team's specific needs. These can include specialized integrations, premium support, or advanced analytics. For example, if you require features like project translation services or industry-specific integrations, prepare for additional costs. These add-ons are often priced separately and can vary depending on your requirements. Before committing to a plan, carefully consider your must-have features and factor in the potential cost of add-ons.
Connecting Loopio with your existing tech stack can streamline workflows, but integrations sometimes come at a price. Loopio integrates with popular tools like Salesforce, Slack, and Microsoft Teams, but the cost isn't always clear. Pricing for these integrations is often customized based on your organization's size and specific requirements. This lack of upfront pricing can make budgeting difficult. Request a detailed quote that outlines all integration costs to avoid surprises.
Negotiating your initial contract is crucial, but don't overlook renewal terms. Renewal prices can increase, impacting your long-term budget. Pay close attention to these terms during your initial negotiations. Locking in a favorable renewal rate or a multi-year agreement can protect you from unexpected price hikes. Proactively addressing renewals can save you money and ensure predictable expenses.
Loopio’s pricing isn’t publicly available, which makes it tricky to compare with other RFP software options. However, understanding the competitive landscape helps you gauge where Loopio might fall and what features you should expect at different price points. Remember, pricing for all software in this category often depends on your team size, features, and contract length. Always request a custom quote for the most accurate pricing.
RFPIO, like Loopio, focuses on mid-size and larger businesses and takes a similar approach to RFP response management. This suggests their pricing may be comparable. Both platforms offer robust features for managing content, automating responses, and collaborating on proposals. If you’re considering Loopio, it’s worth also checking out RFPIO to see how their features and pricing align with your needs.
PandaDoc offers a good starting point for comparison, thanks to its transparent pricing structure. Their plans range from $19/user/month for the Starter plan to $49/user/month for the Business plan, with custom pricing for Enterprise. While PandaDoc is known for its strong document signing capabilities, reviews suggest Loopio focuses more on the complexities of RFP response management. If your needs are more basic and e-signatures are a priority, PandaDoc could be a more affordable alternative.
Breeze is a strong contender for small and medium-sized businesses looking for a streamlined, cost-effective solution. While Loopio's pricing isn't public, some sources suggest their Professional plan starts at $83 per user per month. Breeze offers powerful AI features to automate responses and translate content, often at a more accessible price point than enterprise-focused platforms like Loopio. If budget is a primary concern, explore Breeze’s options to see if its features meet your needs.
RFP360 is another key player in the RFP software space. Like Loopio, they cater to teams managing high volumes of content and complex proposal processes. This suggests their pricing and feature set might be similar. When comparing, consider the specific features each platform offers and how they align with your team’s workflow. Researching both platforms will help you determine which is the better fit.
Proposify, while not directly comparable to Loopio in terms of its core focus, offers proposal management features that might overlap with some of Loopio’s functionality. Proposify’s pricing, like Loopio’s, is available upon request. If proposal creation and design are your primary needs, exploring Proposify could be beneficial. However, if your focus is specifically on RFP response management, Loopio or other dedicated RFP software might be a better choice.
Picking the right Loopio plan comes down to understanding what each tier offers and how it aligns with your needs. Loopio offers four main plans: Essentials, Plus, Advanced, and Enterprise. Each plan builds on the last, adding more features as the price increases. Loopio doesn't publicly list pricing, so you'll need to request a quote to get pricing tailored to your requirements.
Keep in mind that your organization's size significantly impacts Loopio's cost. The average contract value is around $23,261, but this varies. A 200-person company might pay between $15,100 and $26,400 annually, while a larger organization with over 1,001 users could pay anywhere from $31,100 to $74,200, according to Vendr. It's a significant investment, so understanding your team's needs is crucial.
Loopio emphasizes its customer support, which includes onboarding managers, a customer success team, and an online learning hub. They offer support via phone, email, and in-app messaging. Some sources suggest Loopio starts around $1,500 per year, but getting a personalized quote is best. The right Loopio plan depends on your organization's size, the number of users, and the features you need to manage RFP responses effectively.
Getting the best deal on your Loopio contract involves more than just understanding the listed price. Here’s how to approach the negotiation process effectively:
Before you start negotiating, do your homework. Understanding what competitors like RFPIO and PandaDoc offer—in terms of features and pricing—can give you valuable leverage. Knowing the competitive landscape helps you negotiate a lower price or secure additional features from Loopio. Check out resources like Vendr’s buyer’s guide for competitive insights.
Timing is everything. If you're purchasing Loopio at the end of a quarter or fiscal year, the sales team might be more willing to offer discounts to meet their targets. Also, explore volume discounts. Vendr’s pricing insights show how user numbers affect cost, so negotiating a larger user commitment upfront might unlock better per-user rates.
Don't just focus on the initial contract price. Pay close attention to the renewal terms. Negotiating favorable renewal terms can save you a significant amount of money over time. Try to lock in a predetermined renewal price or cap the percentage increase year over year.
Loopio doesn't publicly list its pricing, so don’t hesitate to request a custom quote. FinancesOnline confirms that personalized quotes are available upon request. This allows you to discuss your specific needs and potentially negotiate a price that better aligns with your budget and expected usage.
Getting the most from your Loopio investment means being proactive. Here’s how to use Loopio's resources and features to improve your RFP response process:
Loopio is known for its helpful customer support. They offer onboarding managers, a customer success team, and a learning hub. Take advantage of these resources, including phone, email, and in-app support. The more familiar you are with Loopio's features, the more efficiently your team can manage RFPs. Regularly check for new training materials and updates to stay on top of best practices. Don't hesitate to reach out to support—they can offer personalized guidance and troubleshoot any issues.
Before you commit to a paid Loopio plan, try the free trial. This lets you test the platform and see how it fits your team’s workflow. Use this time to experiment with features, import existing content, and even create a mock RFP response. This hands-on experience will give you a much better understanding of Loopio's capabilities and whether it meets your needs.
Collaboration is essential for efficient RFP responses. Loopio excels in this area, with robust tools that streamline teamwork. Reviewers on G2 consistently praise Loopio's collaborative features, rating it higher than competitors like PandaDoc. Make sure your team uses these features fully. Assign tasks, track progress, and use the built-in communication tools to keep everyone aligned. Effective collaboration within Loopio can significantly reduce response time and improve the quality of your submissions.
If you’re shopping around for RFP software, chances are you’ve come across several Loopio competitors. This section covers a few popular alternatives, highlighting what they do well and where they might fall short. Remember, the best fit for your business depends on your specific needs and budget.
RFPIO is a robust platform designed for larger organizations with complex RFP processes. It offers a comprehensive suite of features, including automated response generation, content management, and collaboration tools. Teams looking for a highly scalable solution may find RFPIO a good fit, though its pricing can be a barrier for smaller businesses. If you need advanced analytics and reporting, RFPIO’s in-depth features may be worth exploring.
PandaDoc is known for its user-friendly interface and focus on document creation and e-signatures. While it offers RFP management features, its strengths lie in streamlining the proposal and contract stages of the sales process. Users often praise PandaDoc for its ease of use and integrations with popular CRMs. If your priority is a tool that simplifies document workflows and e-signatures, PandaDoc could be a good option. Its tiered pricing plans, starting at $19/user/month, make it accessible to a wider range of businesses.
Breeze is a cloud-based RFP software designed for small and medium-sized businesses. It offers a streamlined approach to RFP response management, with features like AI-powered content generation and automated workflows. If you're looking for a cost-effective solution that simplifies the RFP process without a steep learning curve, Breeze might be a good fit. You can book a demo to see if it meets your needs. Learn more about Breeze on our website.
RFP360 offers a suite of tools to manage the entire RFP lifecycle, from response creation to knowledge management. It’s known for its collaborative features, making it easier for teams to work together on complex proposals. If your focus is on centralizing your RFP knowledge and improving team collaboration, RFP360 is worth considering.
Proposify focuses on creating visually appealing and interactive proposals. While it can be used for RFP responses, its strengths lie in designing proposals that stand out from the competition. If your priority is creating engaging sales documents with a strong visual impact, Proposify might be a good choice.
Is Loopio the right RFP software for my business?
Loopio is a powerful tool, but it's best suited for mid-size to large organizations with complex RFP processes and substantial budgets. If you're a smaller business or have simpler needs, less expensive alternatives like Breeze might be a better fit. Consider your team's size, the volume of RFPs you handle, and your budget when making your decision.
What if I need features not included in Loopio's standard plans?
Loopio offers custom solutions for organizations with unique requirements. Contact their sales team to discuss your specific needs and explore options beyond their standard plans. Be prepared for potential additional costs associated with customizations.
How does Loopio's pricing compare to other RFP software?
Loopio's pricing isn't publicly available, making direct comparisons challenging. However, competitors like PandaDoc offer more transparent pricing, giving you a benchmark for what to expect in the market. Researching alternatives and requesting quotes from multiple vendors will give you a clearer picture of the pricing landscape.
What are the key factors that influence Loopio's pricing?
Your team's size, the features you need, and the length of your contract all play a role in determining your Loopio price. Usage also matters; a larger team using the platform less frequently might pay less than a smaller, highly active team. Negotiating a longer contract might secure a discount, but it also reduces your flexibility.
What hidden costs should I be aware of with Loopio?
Beyond the core software cost, consider potential expenses like add-on features, integration costs, and potential renewal price increases. Request a detailed quote upfront that outlines all potential fees to avoid surprises down the line. Clarify renewal terms during your initial negotiations to avoid unexpected price hikes later.
Sign up for our monthly newsletter to get notified of
new resources on research and testing.
Breeze levels the playing field by giving small businesses access to
an enterprise-level platform at a much lower price.
