Updates
April 29, 2025
Master the art of winning deals with Proposal Pro. Learn strategies and tips to enhance your proposal success rate and secure more contracts.
Tired of endless paperwork and chasing down contracts? Securing funding or winning new business often hinges on crafting compelling proposals, but juggling RFPs, RFIs, and security questionnaires can be a major drain on your time and resources. What if there was a way to streamline the entire process, from initial draft to final submission, while significantly increasing your win rate? Enter Proposal Pro, a service that helps businesses secure billions of dollars in contracts. In this post, we'll explore how Proposal Pro helps you create winning proposals, manage bids effectively, and collaborate seamlessly with your team, all while boosting your bottom line. We'll also dive into their impressive success metrics, compare them to competitors, and show you how to get started.
Proposal Pro helps businesses win tenders, grants, and contracts. They write proposals and manage the entire bid process, helping secure over $10 billion in contracts since 2008. Their impressive 77% success rate makes them a valuable partner for any organization looking to improve its proposal win rate.
Proposal Pro offers a complete bid management service. This includes writing strong proposals that meet all requirements, using project management tools to keep bids on track and compliant, managing team communication, creating professional graphics, and developing style templates. This comprehensive approach ensures every aspect of your proposal process is handled efficiently and effectively.
One of Proposal Pro's most significant advantages is its team. Their combined decades of knowledge, wide-ranging skills, and proposal management accreditation, along with a proven ability to get tenders to preferred-bidder status, sets them apart. This expertise gives clients confidence that their proposals are in the hands of capable professionals.
Creating winning proposals takes more than just good writing—it requires efficient processes, smart collaboration, and the ability to track your progress. That's where Breeze comes in. This section breaks down how Breeze helps you create, manage, and collaborate on proposals, so you can win more deals.
Writing proposals can be tedious, often involving repetitive tasks and a lot of manual formatting. Breeze simplifies this with powerful automation features, using generative AI to create first drafts of your responses. Think of it like this: instead of starting from scratch every time, you can use pre-built templates and Breeze's AI features to quickly assemble professional, branded proposals. This automation minimizes manual work and reduces the risk of errors, freeing you up to focus on the content and strategy of your proposal. Plus, you can tailor your offerings to different budgets and needs, increasing your chances of closing the deal. For more in-depth information on how Breeze uses AI, check out our blog and podcast.
Responding to RFPs, RFIs, and security questionnaires efficiently is crucial for winning contracts. Breeze helps you manage the entire bid process, from initial submission to final decision. The platform streamlines everything, so you can stay organized and on top of deadlines. Breeze's AI-powered features help you quickly identify and respond to the most important aspects of each RFP, ensuring you never miss a critical detail. This focus allows you to submit high-quality proposals in a fraction of the time. Ready to see how it works? Book a demo today.
Creating a winning proposal is rarely a solo effort. Breeze facilitates seamless team collaboration, allowing multiple users to work on the same document simultaneously. This feature ensures everyone is on the same page and reduces the back-and-forth of email chains and version control issues. This streamlined workflow keeps projects moving forward efficiently. Learn more about Breeze's collaborative features on our About Us page. Plus, Breeze provides a centralized platform for all proposal-related communication, ensuring transparency and accountability throughout the process. Have questions about how Breeze can help your team? Contact us to learn more.
Winning proposals is the ultimate goal, and Proposal Pro boasts impressive results. Let's explore the key metrics that demonstrate their effectiveness.
A 77% success rate is a significant achievement in the competitive world of proposals and bids. Proposal Pro reports achieving this remarkable win rate across billions of dollars worth of submitted proposals, along with a perfect 100% success rate on prequalifications. This statistic highlights their expertise in helping businesses craft compelling submissions. It suggests a structured methodology, expert guidance, and powerful tools are at play. For businesses struggling to convert proposals into wins, this success rate offers a compelling reason to explore what Proposal Pro offers. Their focus on clear messaging, strong value propositions, and a deep understanding of the tender evaluation process likely contribute to this high success rate.
The total contract value secured by Proposal Pro clients further demonstrates their impact. Since 2008, they've helped clients secure over $10 billion in contracts, solidifying their position as a leader in proposal management. This figure underscores the tangible financial benefits Proposal Pro can bring to a business. Securing billions in contracts translates to substantial revenue growth and business expansion. This metric provides concrete evidence of Proposal Pro's ability to not only improve win rates but also help businesses secure larger, more lucrative contracts.
Using proposal software like Proposal Pro offers several key advantages that can significantly impact your business's bottom line. Let's explore some of the core benefits:
Creating proposals can be a time-consuming process, often involving multiple iterations and revisions. Proposal Pro streamlines this by automating many of the tedious tasks involved. Think about features like pre-built templates and automated pricing updates. These features free up your team to focus on more strategic activities, like customizing the proposal's content and building relationships with clients. FieldEdge highlights Proposal Pro's ability to "create proposals on the job," directly saving time and energy, and automatically pulling the most up-to-date pricing and specifications. This real-time information access eliminates manual updates, further enhancing efficiency.
A streamlined and efficient proposal process translates directly to a higher win rate. When you can generate professional, polished proposals quickly, you're more likely to respond to opportunities promptly, keeping you top-of-mind with clients. The ability to create good, better, and best options, as highlighted by FieldEdge, lets you cater to a wider range of client needs and budgets. ProposalPro boasts impressive win rates—a 75% overall success rate and a 100% success rate on prequalifications—demonstrating the platform's effectiveness.
Beyond speed and efficiency, Proposal Pro elevates the overall quality of your proposals. The platform empowers you to create compelling and compliant proposals tailored to specific requirements, ensuring your submissions are both persuasive and meet all necessary standards. ProposalPro emphasizes the expertise behind its services, citing "cumulative decades of knowledge" and "wide-ranging expert skills." This expertise ensures your proposals are not just visually appealing but also strategically sound and effectively communicate your value.
So, how does Proposal Pro stack up against other proposal software and services? Let's take a closer look.
Proposal Pro isn't just software—it's a comprehensive service. They offer bid management and writing services designed to help businesses win tenders, grants, and contracts. Their team brings decades of combined experience and specialized skills to the table, guiding you through the entire bid process. This high-touch approach, combined with their project management accreditation, sets them apart. They emphasize achieving "preferred-bidder" status for your proposals, a key differentiator in competitive bidding situations. And the results speak for themselves: they've helped clients secure over $10 billion in contracts since 2008, with an impressive 77% success rate.
While some competitors focus on generic proposal templates, Proposal Pro offers tailored solutions. For example, their mortgage calculator, specifically designed for the timeshare industry, allows salespeople to customize presentations for potential buyers. This level of industry-specific customization is a significant advantage. Platforms like Proposify offer excellent drag-and-drop interfaces and templates but may not provide the same depth of industry-specific tools.
Proposal Pro's expertise spans a wide range of industries, from agriculture and construction to defense, education, and healthcare. They work with businesses of all sizes, from small startups to large corporations and nonprofits. This broad reach demonstrates their adaptability and understanding of diverse business needs. Their timeshare-focused tools showcase their commitment to providing specialized solutions for niche markets. This targeted approach can be a deciding factor for businesses seeking a partner who truly understands their industry.
Understanding Proposal Pro's pricing structure is essential for businesses evaluating this powerful tool. Unlike off-the-shelf software, Proposal Pro offers bespoke solutions tailored to individual client needs. This personalized approach ensures you're getting the precise level of support and functionality required to maximize your proposal success rate.
Proposal Pro doesn't offer a one-size-fits-all pricing model. Instead, they encourage potential clients to request a custom quote based on their specific requirements. This allows for a flexible and transparent pricing structure that accurately reflects the scope of work involved. By engaging directly with the Proposal Pro team, you can discuss your needs and receive a tailored proposal outlining the associated costs. This personalized approach ensures you're investing in a solution that aligns perfectly with your business objectives and budget.
Several factors influence the final cost of Proposal Pro's services. The company's expertise and impressive track record in securing billions of dollars in contracts are reflected in their pricing. Key factors affecting the price include the complexity and volume of proposals, the level of customization required, and the extent of ongoing support and training needed. Factors like industry specialization and integration with existing systems can also play a role in determining the final cost. By considering these factors upfront, Proposal Pro can provide a comprehensive and accurate quote that reflects the true value of their services.
Client testimonials offer valuable insights into a product or service's real-world impact. Let's explore what customers say about Proposal Pro, covering both positive feedback and areas for potential improvement.
Proposal Pro receives consistent praise for improving proposal quality and streamlining the bidding process. Clients often highlight the Proposal Pro team's expertise as a key differentiator. One satisfied customer shared, "The most significant advantages of ProposalPro's bid management and bid writing services are our team's cumulative decades of knowledge, wide-ranging expert skills, proposal and project management accreditation, and our ability to get your tender to a preferred-bidder status." This highlights the value clients place on deep industry knowledge and a proven track record.
Beyond expertise, Proposal Pro's time-saving benefits resonate with users. One client explained, "Using Proposal Pros has been one of the best decisions I've ever made for my company. I no longer have to spend late nights worrying about proposals." This reflects the relief businesses experience when offloading the demanding task of proposal creation to experienced professionals. Testimonials also indicate a success rate exceeding 75% and a 100% success rate for prequalifications, further solidifying Proposal Pro's reputation.
While client feedback is overwhelmingly positive, some users have identified areas for potential improvement. Some reviews mention the need for more personalized service to ensure proposals perfectly align with specific project requirements. This highlights the importance of tailoring solutions to individual client needs. Additionally, some clients have expressed concerns about response times during peak periods, as noted on Pro Proposal Co's blog. Optimizing communication and managing client expectations during high-demand periods could further enhance the customer experience.
Ready to transform your proposal process and start winning more deals? Getting started with Proposal Pro is straightforward and designed to get you up and running quickly. Here’s what you can expect:
Your journey with Proposal Pro begins with a personalized consultation. This crucial first step allows the Proposal Pro team to understand your specific business needs and goals. They’ll discuss your current proposal process, identify pain points, and explain how Proposal Pro can address those challenges. This collaborative discussion ensures the strategy they develop is perfectly tailored to your organization. It’s all about laying the groundwork for a successful partnership.
Once you’re on board, Proposal Pro provides comprehensive onboarding and training. They understand that new software can sometimes feel overwhelming, so they’ll guide you through the transition. Their training program equips you and your team with the knowledge and skills to use the platform effectively. You'll learn how to leverage Proposal Pro's features, from automating responses to collaborating with team members. This hands-on approach ensures you're confident and ready to create winning proposals right away. You’re also learning from a team with decades of experience and project management accreditation.
Now that you understand Proposal Pro's features and benefits, let's discuss how to maximize its potential and truly elevate your proposals. This section covers best practices for proposal creation and how to leverage Proposal Pro's advanced features to win more deals.
Creating a winning proposal is more than just assembling information. It requires a strategic approach, understanding your client's needs, and presenting your solution clearly and compellingly. Here are some best practices:
Proposal Pro offers advanced features designed to give you a competitive edge. Here's how to use them:
While Proposal Pro offers robust features, exploring other options is always a good idea. Understanding the competitive landscape helps you make informed decisions. This section provides a quick overview of some leading Proposal Pro alternatives.
PandaDoc is known for its user-friendly interface and powerful features. A drag-and-drop editor, content library, and various templates make creating professional proposals fast and easy. Users report significantly reduced proposal creation time, sometimes from hours down to minutes, which can be a game-changer for businesses aiming to close deals quickly. Learn more about their approach on the PandaDoc blog.
Proposify shines with its intuitive design and robust features. It simplifies creating visually appealing proposals and offers engagement tracking tools. This helps sales teams understand how potential clients interact with their proposals. Proposify also integrates with various CRM systems, a plus for sales professionals. For a deeper look at a competitor, check out this PandaDoc review.
RFPIO focuses on RFP responses, making it a solid choice for organizations handling complex proposals. Its collaboration tools enable seamless teamwork, ensuring comprehensive responses. RFPIO’s AI-driven content library helps users quickly find and reuse relevant content, saving time and improving proposal quality. Explore more about proposal software in this in-depth review.
Loopio streamlines the RFP response process with features that support effective team collaboration. A centralized content library and automated workflows simplify proposal creation. Loopio’s RFP focus makes it especially useful for organizations needing to respond to multiple proposals efficiently. Consider this review of PandaDoc for another perspective on proposal software.
Qwilr excels at creating interactive and visually engaging proposals. Users can embed videos, images, and other multimedia elements directly into their proposals, capturing client attention. Qwilr also offers analytics to track recipient interaction, helping sales teams refine their strategies. You can find user reviews and details on G2.
What is the main difference between Proposal Pro and using proposal software like Breeze?
Proposal Pro offers a fully managed service where their team handles the entire proposal creation and bid management process for you. Breeze, on the other hand, provides you with the software and AI tools to create, manage, and collaborate on proposals yourself, giving you more direct control. Think of it this way: Proposal Pro is like hiring a dedicated proposal team, while Breeze empowers your existing team with advanced tools.
If Proposal Pro has such a high success rate, why would I need Breeze?
Proposal Pro's success comes from their expertise and dedicated service, which is reflected in their pricing. Breeze offers a more accessible and scalable solution for businesses that want to improve their proposal process in-house. Breeze is ideal for companies looking to empower their teams with AI-powered tools and gain more control over their proposal development, without the higher cost of a fully managed service.
How can I determine if Proposal Pro or Breeze is the right fit for my business?
Consider your budget, internal resources, and the volume of proposals you handle. If you have a limited budget and the internal capacity to manage proposals, Breeze is a great option. If you have a larger budget and prefer to outsource the entire process to experts, Proposal Pro might be a better fit. Also, think about the level of control you want. With Breeze, you're directly involved in crafting your proposals. With Proposal Pro, you're entrusting that process to their team.
Does Breeze integrate with other proposal software or CRM systems?
While the blog post focuses on the benefits of Breeze, it doesn't delve into specific integrations. For detailed information about integrations with other platforms, it's best to visit the Breeze website or contact their sales team. They can provide the most up-to-date information on compatibility with your existing systems.
What if I need help creating proposals even with software like Breeze?
Breeze focuses on providing the tools and automation to streamline your process. While they don't offer the same full-service proposal writing as Proposal Pro, they do offer resources like templates, AI assistance, and customer support to help you create effective proposals. If you need more hands-on assistance, consider consulting proposal writing guides or hiring freelance writers to supplement your team's efforts.
Breeze levels the playing field by giving small businesses access to
an enterprise-level platform at a much lower price.
